To prevent Orders or Notices being raised or assigned to old Contracts/Contractors Sets of Rates make sure you check the archive tick box against their respective record (Records/Payments).

CES correctly includes all orders and notices with a SCHEDULED date up to and including the end date of the last defined payment period for the specified contract. In this way orders raised on the system but not due for completion by the end of the current financial year will NOT be included as committed amounts (they fall into next years budget).  If you wish to override this normal configuration and extend the date by which committed Orders/Notices are to be included - simply create a new/dummy payment period with your required extended end date (records/payments/contract details - payment periods).

Sites with attached Operations/Provisional work may NOT be deleted until all child records have been removed (this is by design- to prevent accidental deletion of records).  TIP - Rather than deleting the site it might be better to simply archive the site by re-assigning it to a holding contract - off-line (see New Sites off-Line).  In this way if the site should come back on-line in the future all that is required is to re-assign the sites contract.

Cost Centre Codes once allocated may still be modified by high security users however, the database must first be locked.  To modify, lock the database, access cost centres via Records/Basic Codes/Cost Centres, then change the cost centre code as required.  If the code is not unique no change will be made.

Until a Job Code (operation) has been booked in the Asset Register the Job Code itself may be changed within CES - for your protection, once used in the Asset Register Job Codes may only be modified using CESMod.

A report has been provided to display multiple contractors prices on full contract evaluations.  The report is found at Reports/Asset Register/Contract Analysis, then select by Job Type/Job Code.  After selecting the contract to evaluate CES will allow you to select whether you wish to display a multi-contractor evaluation, answer yes and select as many sets of rates as you wish to display/calculate on the report.  Each operation will list the contractor reference and appropriate schedule of rate along with cost per annum.  At the bottom of the report each contractors overall assessment will be displayed.

To find sites with a specified operation use the Asset Register Report - List Sites.   When asked the question - Report Options - choose select Site Listing, when asked choose the option ONLY sites used in the Asset Register, you will next have an option to decide whether you want to list sites for a specified operation, answer yes...... and next select the operation.

To create Sites and add Operations off-line simply create a dummy contract and contractor ie. Create a new contractor code 99 with no schedule of rates, and new contract say 99 awarded to contractor 99.  Create new sites as required but assign the site to contract 99.   When the site goes live simply modify the sites assigned contract to the required live contract...... this method in reverse could also be used to temporarily take a site off-line.   You can still assess site costs by running any asset register evaluation for contract 99 but when asked for contractor rates to test select a live set of rates (rather than the default contractor 99).

Most clients need to return information about total quantities (across all contracts) for statistical analysis by various bodies.  A report has been enhanced to provide this facility - Reports/Asset Register/List Operations, select Operation Details and then Overall Quantities.

Refers to our old dos version of CES.  Windows NT when daylight saving alters the date/time stamp for the file userform.dbs.   You must manually reset the date/time stamp of this file to 01/06/92  and time to 03:14:16  (am).

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